General ledger detail

The general ledger is every transaction, sorted under the account it landed in, with a running balance down the page. It is the first thing an accountant asks for, because any figure on any other statement can be traced back to the rows here.

Find it at Accounting → General Ledger Detail.

Reading it

Accounts are grouped the way they appear on your statements: assets, liabilities and equity first, then revenue, cost of goods sold and expenses.

Each account is collapsed to a summary line carrying the numbers that usually answer the question: what it opened at, what was debited and credited during the period, and what it closed at. Open one to see the transactions behind those figures.

Balance sheet accounts carry an opening balance forward from before the period. Profit and loss accounts start at zero, because they measure a window rather than accumulating through time. An account that had a balance but no movement still appears, with a note saying so, since its absence would read as the account not existing.

Debits and credits

An increase to an asset is a debit. An increase to anything else is a credit. That single rule is why a contra account, like accumulated depreciation, sits on the credit side while still being an asset, and why owner draws reduce equity without needing to be treated as a special case.

The same rule produces the trial balance, so the two reports can never disagree about which side a transaction landed on.

Long accounts

An account with thousands of entries shows the first several hundred on screen and says so. The totals above it still cover every row, so a shortened list never means shortened arithmetic. Export to CSV when you need every line.

The export

Export CSV gives one row per transaction with the account repeated on every line. That is deliberate: a grouped layout reads better on paper and is useless in a spreadsheet, and a spreadsheet is what this is for. Your accountant can sort, filter and pivot it directly.

The export always contains every entry, not the shortened on-screen list.

Cash or accrual

Switch the basis at the top. Accrual counts a transaction when it happened; cash counts it when the money moved. Balance sheet accounts are unaffected by the choice, because a balance is a balance either way.

Last reviewed 2026-09-07

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